Kaseya W‑9 form (US customers)

This article explains how to download Kaseya’s W-9, what it is for, and answers common questions.

NOTE  This article is for informational purposes only. For tax advice specific to your organization, please consult your tax advisor or accountant.

Download the Kaseya W-9

Click here to download a PDF version of the Kaseya W-9 form.

About IRS form W-9

IRS Form W-9 (Request for Taxpayer Identification Number and Certification) is a standard US tax form used to officially verify a company’s Taxpayer Identification Number (TIN) and certify its tax status. It is not filed with the IRS, it stays on file between you and the vendor.

Kaseya US, LLC (KUS) is the entity that sells Kaseya products to US-based customers. KUS collects address and TIN information to determine your status as a business and confirm your location. Customers with US billing addresses contract with KUS.

Key points about the W-9 form:

  • It is used by your accounts payable or finance team to set up Kaseya as a vendor in your system.

  • It certifies that Kaseya US, LLC is exempt from backup withholding as a US entity.

  • It is required by many organizations before issuing payment to an outside vendor or contractor.

  • It is never submitted to the IRS. It stays entirely between you and Kaseya.

Frequently asked questions

Many US organizations require a W-9 on file before they can process vendor payments or set up a new supplier. Kaseya US, LLC provides this form so your accounts payable or procurement team can add KUS as an approved vendor, verify our tax identification, and generate any required 1099 forms at year-end.

The form is for Kaseya US, LLC (KUS), an affiliate of Kaseya Holdings, Inc. and the entity that sells Kaseya products to customers with US billing addresses. The EIN on file is 46-0522543 and the registered address is 333 SE 2nd Ave, Suite 3500, Miami, FL 33131.

No. A W-9 is never filed with the IRS. It stays entirely between your organization and Kaseya. Your finance team keeps it on file to generate any applicable 1099 forms at year-end, if required.

Backup withholding is a rule where a business must withhold a portion of payment (currently 24%) for taxes if the payee hasn’t certified their tax status. By signing the W-9, Kaseya US, LLC certifies that it is exempt from backup withholding, so you do not need to withhold any amount from payments made to KUS.

This W-9 reflects Kaseya’s current address: 333 SE 2nd Ave, Suite 3500, Miami, FL 33131. If your vendor records show a different address, please update them. Per IRS instructions, there is a brief transition period where the old address may still be used until fully processed.

Yes. The form has been electronically signed via DocuSign on February 25, 2026, using the current IRS version (Rev. March 2024). Electronic signatures on W-9 forms are acceptable under IRS guidelines.

No. IRS Form W-9 applies only to US persons and entities. Kaseya US, LLC is the contracting entity for customers with US billing addresses. If your organization is based outside the US, different tax documentation may apply.

No, Kaseya is your vendor, not your contractor. A 1099 is issued to the party receiving money for services. Since you are paying Kaseya, it is your organization that would potentially issue a 1099 to Kaseya, not the other way around.

If you need further assistance, please email any questions to TaxHelp@Kaseya.com.